The Importance of Email Backup
Viruses, software failures, power failures, human errors, hard drive failures are only a few examples of what could destroy the data on a hard drive, including all documents, pictures, emails and other files!
Most home computer users don’t need an expensive backup solution; as they only need to burn the folders with important documents and pictures to a CD-RW from time to time; this ensuring that in case of a disaster they can easily get them back. Togeder with documents and pictures, it’s a critical operation to save the emails, attachments, address book and other important data from within the email client; otherwise in case of a computer problem the user will find himself in the impossibility to get them back, and this can be a really unwanted situation especially for webmasters or people who rely on their emails. Unfortunately many people actually start to do backup copies only after they lose data.
This article will explain how one can create a Outlook Express Backup copy ( as Outlook Express lacks a backup function ) This email program is usually installed with the Windows operating system and is probably among the most commonly used email programs today. While using Outlook Express is fairly easy, finding and backing up the emails can be a little more complicated. Since there are a large number of files and folders on a computer running Windows, the first problem is to find the files containing the emails. Outlook Express stores emails in .dbx files and there might be several different dbx files depending on how many email folders you have created in Outlook Express. If you are using Windows 98, you can probably locate your emails somewhere in the Windows directory. In Windows 2000 and XP, emails are usually stored somewhere in the user data or application data folder.
The easiest way to find out exactly where your emails are stored is to start Outlook Express, go to the Tools menu, and open the Options dialog box. In the Options dialog box, select the Maintenance page and click the Store Folder button. . Here you can find the path to the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You should see a number of .dbx files and possibly some other files, too.
After locating the email folder, you can simply select all the files and press Ctrl-C. Then open the folder where you want to keep the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer, and press Ctrl-V. To backup the Address Book, you can follow these steps:
a.. Select Tools | Address Book… from the menu in Outlook Express.
b.. Choose File | Export | Other Address Book…from the address book’s menu.
c.. Select Text File (Comma Separated Values) as the export format.
d.. Click Export.
e.. Select the location you want to export your address book to using the Browse… button.
f.. Give your backup copy a meaningful name.
g.. Click Next.
h.. Select the fields you want to include in your backup.
i.. Finally, select Finish.
j.. Click OK.
k.. Click Close to end the process (successfully, I hope).
Additionally, there are several email backup utilities which can make the backup operation much easier. Outlook Express Backup Genie is one piece of software that can offer peace of mind by creating compact backup copies of emails, attachments, address book, signatures, blocked list, mail rules and settings periodically. The difference between using a automatic email backup utility and manual backups, is that the first can be scheduled to create backups quiet in the background at specified time intervals, and that it will include all email information ( signatures, blocked list, etc ) which otherwise would be more difficult to save. Also if ever the backup is needed, the application will ensure that the restore process is made smoothly. And, it works with top 9 popular email clients.
The downside of using an automatic email backup utility is that it costs money, usually about 20-30 USD as onetime payment, while the manual backups are of course, free. The conclusion is that either manual or automatic, backing up emails is a critical operation for every computer user that would regret losing them.
Posted by Dave Date: Monday, November 23, 2009
Categories: Computer Backup
Tags: Backup, Email, Importance
Get to Know More About the Importance of Secured Data Storage and Backups
Because computer files and databases are very much susceptible to numerous outside threats, experts highly recommend the importance of secured data storage and backups. These procedures can save people from many troubles as well as other undesirable effects of unsecured and unprotected computers and save them from lost data or replacing many man hours of work. To stay always on top of every situation, it is best for individuals and businesses to acquire the services of highly reliable providers of secured data storage and backups.
Almost everyday, numerous people and businesses are losing some of their most valuable data for so many different and unexpected reasons. Furthermore, these losses can put them into catastrophic, stressful, and costly conditions. For some, lost data are simply irreplaceable like all those important financial statements, e-mail messages, and photographs. These are just some of the many important reasons why people and businesses must provide backups for their data.
To keep computers free from all sorts of troubles and problems, secured data storage and backups provide all the necessary solutions for the safety and security of all those important files and databases. Generally, these secure offsite data storage capabilities are safe, reliable, and easy to use. Simultaneously, people can expect such offsite backups to be fast, compatible, and convenient.
While providing offsite backups, people can use passwords to protect all their valuable and private data while the backup process is taking place. At the same time, these computer tools regularly save all those important data automatically to prevent any of them from being lost. Above anything else, the backup software is very easy to use. Within minutes, computer users can now enjoy the simple interface of the software, while eliminating worries concerning the security and safety of their files and databases.
Home Plans
For all those computers at home, people may want to protect all their valuable data by acquiring home backup plans. They can choose either the Core Backup option, which is basically a one-click operation, or the Power Backup option, which operates on a richer interface. Some of the Core Backup features include secure file accessibility, customizable backup scheduling, and simple interface. On the other hand, Power Backup defines many unique backup sets simultaneously, creates an optional backup for hard drives, and functions well using any operating system.
Corporate Plans
Because many businesses rely heavily on their most valuable data, they need to employ some corporate backup options to help their business operations survive. They can use corporate backup plans to support some of their most important database applications, even though they lack sufficient skills to conduct technical operations. They can use these modules to backup all those important database applications like MySQL, Oracle, and Microsoft Exchange Server.
Additionally, corporate backup plans use special software that provides secure back up options for important files while minimizing their space. Furthermore, corporate backup plans support different kinds of databases and computer platforms. Because these data backups are automated, there is no longer a need to acquire the services of more people to perform such procedures.
John Grant is a the author for a site about Secured Data Storage & Backups where he is writing articles about Offsite Exchange Backups.
Posted by Dave Date: Friday, November 20, 2009
Categories: File Backup
Tags: About, Backups, Data, Importance, Know, More, Secured, Storage